New set- up Pharma company in Suzhou
OVERALL ROLE OBJECTIVE 岗位定位:
Responsible for overall daily office operation management, liaise with third-party service providers and overseas company leaders, coordinate and oversee invoice processing, banking affairs, legal compliance and other comprehensive administrative matters, serving as the core link between local office operation and overseas headquarters management.
统筹公司日常办公室运营，对接第三方服务机构及海外总部，配合支援账务票据、银行、法务等综合行政事务，是衔接国内办公运营与海外总部管理的核心岗位。
JOB SPECIFIC RESPONSIBILITIES 岗位职责:
1、办公室整体运营统筹 Office Operation Coordination
负责公司国内办公室日常运营管理，搭建规范的办公流程，统筹行政、后勤、办公秩序等各项事务，保障办公室高效、稳定、标准化运转，及时解决办公运营中的各类问题。
Take charge of the overall daily operation and management of the local office, establish standardized office management processes, coordinate administrative, logistics and daily office affairs, ensure efficient, stable and standardized office operation, and solve various operational problems in a timely manner.
2、第三方机构对接服务 Third-party Institution Liaison
负责与合作的财税、银行、法务、工商等各类第三方服务机构的日常对接、沟通与协作，维护良好合作关系，跟进各项服务落地进度，确保第三方服务贴合公司经营管理需求。
Liaise and communicate with all third-party service providers including finance & tax, banking, legal, industrial and commercial institutions, maintain stable cooperative relationships, follow up the implementation of various services, and ensure all third-party services meet the company’s operation and management requirements.
3、海外总部对接沟通 Overseas Headquarters Communication
作为国内办公室对接海外外商负责人的核心接口，定期同步国内办公运营、事务办理进度，及时反馈运营问题与需求，承接海外总部的管理指令并落地执行，保障海内外工作高效衔接、信息互通。
Act as the key contact person between local office and overseas company leaders, regularly synchronize local office operation status and work progress, timely feedback operational problems and demands, undertake and implement management instructions from overseas headquarters, and ensure efficient information communication and work coordination between domestic and overseas teams.
4、专项事务管理 Special Affairs Management
全权负责配合第三方机构完成票据审核、整理、报销及账务对接等发票处理工作；统筹银行账户管理、资金往来对接、银行业务办理等相关事宜；跟进、配合公司各类法务合规事务、资质备案及相关手续办理，保障公司财务、法务、金融事务合规有序开展。
Coordinate with third party accounting firms and oversee invoice review, sorting, reimbursement and financial docking work; take charge of corporate bank account management, fund transaction docking and various banking business processing; follow up and cooperate with legal compliance affairs, qualification filing and relevant formalities, to ensure all financial, banking and legal affairs are carried out in a standardized and compliant manner.
5、综合行政事务 Supplementary Administration
负责办公室文件归档、制度落地、会议统筹、日常事务统筹等综合行政工作，完成海外总部交办的其他临时性管理事务。
Responsible for office document filing, system implementation, meeting arrangement and other comprehensive administrative work, and complete other temporary management tasks assigned by overseas headquarters.
GENERAL ROLE RESPONSIBILITIES:
Quality
Comply with applicable Company policies and procedures. Where GMP requirements apply to any assigned work, ensure such requirements are followed.
Health & Safety
Understand Company’s Health & Safety Policy and follow all company HSE procedures. Report all accidents or any unsafe conditions in the work place.
Training and Development
Ensure training has been received before undertaking specific duties and that all training is recorded in training records.
Human Resource Management
Adhere to all HR policies and procedures, to include all absence policies and procedures.
Communication
Communicate within your own department to ensure that all relevant information is forwarded to the appropriate personnel on a regular and timely basis. Provide regular updates to your line manager regarding progress on required duties and the status of any projects.
Equal Opportunities
Observe and adhere to the company's Equal Opportunities and Dignity at Work policies ensuring that a neutral and harmonious work environment is maintained in which bullying and/or harassment does not occur.
Core Competency Framework
Ensure that all job specific responsibilities relating to the overall role objective are carried out in accordance with the requirements outlined within the Almac core competency framework.
